Ruby

Wedding Package

Month of {coordination}

I

o Initial consultation early in the planning process to secure the date
o An overall luxury wedding coordinator experience in the 6 weeks leading up to your wedding day
o Preferred vendor list provided to the anxious bride
o Unlimited email and phone communication available thru planning process with Oaks & Aspens Events office for questions of advice, etiquette, or basic logistical concerns {no research involved}

II

o Meeting 6 weeks before wedding date to get the 411, including walk thru of venue
o Review of vendor contracts (dot the i’s and cross the t’s)
o Pre-plan ceremony, processional, and recessional
o Pre-plan reception events & flow of the evening with guidance from the bride and groom
o Assistance with layout of ceremony, cocktail hour and reception
o Wedding weekend timeline creation & distribution to vendors
o Condensed timeline created and given to the bride for distribution to bridal party & family
o Review of Visual Design Board, completed by bride and groom
o Vendor communications, confirmations, and final payment verification
o Final meeting with bride 2 weeks prior to wedding date and final walk-thru of venue with necessary vendors

III

o Facilitate wedding rehearsal
o Storage of all personal décor items the night before your wedding {limited to standard SUV space}; client will have to store extra items at Venue or give to family member to bring to rehearsal day
o Available the day of wedding for up to 10 hours {additional time may be contracted at $95 per hour}
o Manage wedding day according to established guidelines, visual design board, and time line
o Point of contact for all vendors, family, attendants, & guests
o Access to our Wedding Day Emergency Kit
o Setup of all personal décor items and on-site décor styling {limits on size and weight of objects}
o Distribute final payments, thank you notes & gratuities to all applicable vendors
o Work closely with all vendors to ensure the seamless continuity of prepared timeline
o Oversee breakdown and clean-up of event
o Ensure that all equipment and personal items depart with the appropriate vendors and/or family members

IV

o Follow up with facility for final review and any left behind items
o Follow up with vendors to review event and final billing

Please contact me for pricing & availability

*Additional hours and services available by request.
*Travel fees apply.